A Guide to Wording Wedding Invitations

As many brides and grooms quickly learn, what may seem like one of the simpler aspects of your wedding — sending out your wedding invitations — can be one of the more complicated ones. The wedding invitation allows the bride and groom to include and graciously acknowledge the people who are most important to each of them.

It tells your guests where and when the ceremony and reception are and, perhaps most importantly, lets everyone know who is hosting (i.e., paying for) the wedding. Traditionally, the host was the bride‘s family, but these days the groom’s family may help out or the couple may pay for the wedding themselves — or perhaps everyone will contribute.

This matters because all of the above figures into how you will word your wedding invitation. You want to acknowledge the host, you want to include your loved ones and, most of all, you don’t want to offend anyone. Below are some general guidelines to ensure that your first step toward your new life goes as smoothly as possible.

A few general rules:

  • All invitations include certain basic elements: the host line, request line, bride and groom line, date and timelines, location line and reception and RSVP lines. These lines can be arranged to best suit your wedding.
  • Formal invitations use British spelling (“honour”) with the time, date and year spelt out, i.e., “five o’clock in the evening,” not “5:00 p.m.,” and “two thousand eleven,” not “2011.”
  • Each piece of information has its own line and commas are omitted, except between the location of the wedding and the city and state in which it will take place.
  • Ceremonies held in a church or synagogue should use “request the honour of your presence.” Those held in a hotel, home or club use the less formal “pleasure of your company.” Casual weddings at a beach or restaurant can reflect more of the bride and groom’s personalities by inviting guests to “participate in festivity of the occasion.”
  • Including names is part of what a wedding invitation is all about, but it’s which names you choose and in what order they appear that can cause a major migraine. Divorces, deaths, estrangements, stepparents and step- and half-siblings have greatly altered the family landscape. Below you’ll find a variety of ways to address invitations with these sorts of variables.

Bride and Groom Line

  • Traditionally, a bride uses no title before her name; the groom may use “Mr.” if desired. You can include a title like “Dr.” if applicable for the bride, groom or both.
  • You can omit titles altogether. This is also appropriate if both sets of parents are serving as hosts.

Host Line

  • Traditionally, this is the bride’s parents hosting and inviting the guests.
  • If the groom’s parents are contributing, both sets of parents can be listed as hosts, with the bride’s listed first.
  • If the bride’s parents are hosting, you typically leave out the bride’s last name. If the groom’s parents are involved, the bride’s last name should be included.
  • If a couple is paying for their own wedding, they often want to include their families. If that’s your situation, consider listing your own names first and adding “together with their families.” This is especially good if there are several sets of parents and stepparents, as it will give you a less cluttered invitation.
  • While etiquette says that only the family hosting the event is listed, it’s a nice gesture to mention the groom’s parents, even if they’re not throwing the wedding.
  • Divorced parents appear on separate lines with the mother’s name first.
  • When either or both of the bride’s parents have remarried, list only the natural (birth or adoptive) parents since they’re usually giving the bride away. However, depending on your family’s situation, you might want to revise the wording; say, if your stepmother is the person who raised you, you would want to include her.
  • A sensible way to keep the peace is to invite the guests yourselves and mention both families, though this might not be suitable for a very formal wedding.

Date and Time Lines

  • Spelling out the day, date and year is appropriate for a formal wedding. However classic “half after six o’clock” maybe, it’s too formal for a beach ceremony or a small destination wedding.
  • Use only the hour when stating the time: There’s no need to use a.m. or p.m. Write “in the morning” or “in the evening” if the time of day may be unclear, or if you simply prefer it.

Location Line

  • Make sure you have the full name of your church (e.g., “Saint Luke’s Episcopal Church” rather than “St. Luke’s,” and spell out “Saint”). The only abbreviation used in wedding invitations is RSVP.
  • Include street addresses for city landmarks and well-known locations only if you’re inviting a lot of out-of-town guests who might need directions. Otherwise, just use the name (e.g., “The Plaza Hotel”).
  • Again, invitations have almost no punctuation and use line breaks to replace commas. Exceptions are made to separate city and state in the location line or to prevent confusion.

Reception Cards

  • Include the ceremony site at the bottom of the invitation if the reception and ceremony are at different locations. If they share a site, there’s no need to repeat the location.
  • It’s mandatory to enclose a separate reception card if only some of your guests are invited to the reception.
  • If the reception doesn’t immediately follow the ceremony, be sure to mention the time.

RSVP Cards

  • For the most formal invitations, “RSVP” indicates that guests should send a personal reply.
  • Years ago there was no RSVP. You wrote a note to the hosts. That tradition still stands for the most formal of weddings. For everyone else, enclose a response card with a self-addressed stamped envelope, and include a date by which a reply is requested. Anything that helps you get a headcount to your caterer sooner rather than later is welcome.
  • Postcard response cards are entirely appropriate for informal weddings.

Optional Details

  • Strict etiquette tells you not to include information about attire on your invitation. Your guests may be able to tell from the tone of your invitation, but generally, they appreciate knowing what’s expected of them.
  • You can specify white tie, black tie, black-tie optional, semiformal, cocktail attire, dressy casual, informal.

Sticky Situations
Divorced and Remarried Parents

  • Many people today come from families that don’t resemble June and Ward Cleaver of days gone by. Some parents are divorced and some have remarried.
  • The most sensible thing to do is to list your natural parents’ names only — and on separate lines. If one stepparent has played a significant role in either the bride or groom’s life it’s appropriate to list that person’s name on the same line as her husband or his wife. Always list the mother’s name first (unless only the father is hosting the event). It’s a sign of respect and should keep everyone happy.
  • If you’ve got several sets of remarried parents, each couple gets their own line. Or you can use the very convenient “together with their parents” to save your invitation from getting too busy.

Deceased Parent or Parents

  • If the hosting parent is widowed, start with the surviving parent’s name or the surviving parent’s new married name and his or her spouse’s name. Be sure to specify who is related to the bride.

Commitment Ceremonies

  • While some states legalize gay unions and others do not, more and more gay and lesbian couples are choosing to express their love and dedication to one another in civil unions or commitment ceremonies. The same etiquette rules apply as they do to traditional celebrations, but since these unions are nontraditional, you can take more freedoms and express yourself more fully in your invitations by writing things such as “We invite you to share in our love as we exchange vows,” or “We invite you to join us in celebration and to share with us the joy of our union.”

USING TITLES

  • Generally, titles are omitted from invitations except for “Dr.” when either or both the bride or groom or their parents are doctors. If you choose to include a title do not use it in conjunction with Mr., Mrs., or Ms.
    • Lawyer: “Esq.” appears after the surname signifying a lawyer.
    • Judge: “The Honorable” precedes a judge’s name.
    • Clergy: “The Reverend” (Christian), “Rabbi” (Jewish) precedes the name.
    • Military: The appropriate rank precedes the name: “Captain,” “Major,” etc.

ELOPED COUPLES

  • Some couples decide that they want something other than the traditional wedding and reception and elope, but still want to share their joy with friends and family. Many couples who elope or decide to tie the knot at City Hall celebrate their newly married bliss with a reception, generally hosted and paid for by the couple themselves. Follow the etiquette for a couple hosting their own wedding and include only reception information. Select the tone — formal or informal — that best suits your reception.

VOW RENEWAL

  • In a world where divorce seems to be the norm, a couple managing to stay together through thick and thin deserves some recognition and celebration. A couple might want to celebrate having made it to a significant anniversary. Perhaps they eloped and now want a big party, or maybe they got married in a civil service and now want a religious ceremony. Whatever the reason, these types of celebrations are the stuff of true romance.

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