Key Things to Think About When Booking Wedding Suppliers

Your wedding suppliers are going to be some of the most important people in shaping your big day. They are the ones who can provide all the little details that help to make the day so special – such as literal cherries on top of the cakes! Here are some of the things that you should think about when booking your wedding suppliers.

Check the small print

You should always have a contract agreeing on the service. Make sure you have fully read and understood the terms and conditions and any cancellation policy, which while they not legally binding will make life a lot easier if it’s clear.


As with other aspects of the wedding, there are suppliers at different monetary costs who can offer various services. For this reason, it is vital that you set a budget for the extras that you want, as you need to make sure that you are going to be overspending.

For example, many photographers offer different packages of services. While it is important that you find a wedding photographer that you like, so you can feel comfortable around them and love the memories that they capture, it is also incredibly important that you find a service within your price point.

A photographer might be able to offer different levels of service within their packages. Some of these might be based around time – so the photographer could stay with you through the wedding breakfast or you could pay for a higher level of service and have them stay throughout the evening. They could also potentially provide you with either just digital copies of your photos, or a full physical wedding album.

As you can see, there are plenty of options and this is just for photography alone. When you have a budget in mind, head to to browse some of the options there. You are sure to be able to find suppliers who work for you.

Key Things to Think About When Booking Wedding Suppliers

Guest Requirements

While you cannot expect to know everything about your guests, you should make sure that you think of them when booking key suppliers such as catering. If you are providing a meal, it is standard to send around a request for dietary requirements. Whether someone is vegan or allergic to a certain ingredient, your caterers need to know so they can provide the necessary alternatives to those individuals.

However, there are some other considerations you should make. Flower allergies are quite common, so you should double-check with the wedding party that none of them has such an allergy. Many people have a very precise idea in their heads when it comes to which flowers they would like in bouquets and buttonholes. However, this might also be a flower that someone in your wedding party just can’t be around – either because it causes them to sneeze a lot or even potentially causes a worse allergic reaction. Checking these details as early as possible means that you will then be able to book your flower suppliers with confidence, and you won’t have to make any last-minute changes to accommodate for allergies you have suddenly learned about.

Last-Minute Changes

Things can go wrong with a wedding, and it happens more often than we know. When booking suppliers, make sure to find out what their policies are regarding last-minute changes. They will probably have a policy about cancellations that is easy to find and read, so you should familiarise yourself with that too, but you also need to be prepared to consider that you might need them to suddenly jack-knife off and change something about your requests. Therefore, it is key that you consider what it is going to take for them to do so.

For example, they might have a policy where you are only going to get what you ordered. If you try to change something within 72 hours of the delivery date, you are not going to be able to do so. Others might be a little bit more flexible, but will require you to pay a rush order fee on top of what you already were going to pay them.

Since it can feel like a lot goes wrong in a short space of time with a wedding, knowing small details like this is incredibly important. Take the time to enquire as to what should happen in this scenario, you never know when it might prove to be relevant to you.


If you are trying to keep the costs of your wedding down a little, you should consider whether or not you are going to be able to DIY some aspects of your wedding details. This, in turn, could free up some of your resources so you are then able to spend a little more elsewhere. For example, you might have your heart set on a certain photographer and a specific package that they offer. However, the cost of that package is a little more than what you budgeted for the photographer.

Why not try DIYing something like the wedding favours? These are small and easy to do, and you will find many great ideas online for things that could be easy to make while also serving as great little treats for your guests. If you are in the mood to be a bit crafty, you should definitely consider trying your hand at making something for the wedding – it is always going to make the day feel that little bit extra special!

Be Grateful

Any wedding suppliers who help you out are going to be skilled artisans who work hard at their craft, and you need to make sure that you are properly rewarding them for it. Whether it is through a good level of gratuity on top of your fees, a stellar review and recommendation, or anything else, make sure that you are showing your gratitude towards these key individuals.

They are going to be some of the most important people who will help bring your wedding to life. Even if there are a few bumps in the road on the way to your wedding day, you should make sure that you are expressing your gratitude to them and for the help they have given on one of the most important days in your life.


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